<aside> <img src="/icons/info-alternate_gray.svg" alt="/icons/info-alternate_gray.svg" width="40px" /> (This is only applicable if you’re not already paying for a seat for the Notion accounts you want to add)

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Here’s how to set up People and Roles in the Admin page

• Step 1: Add Roles

  • Navigate to the Admin page, in the Roles section, add as many Roles as you need.

  • ‘Roles’ in this context could also refer to teams (e.g. Project Managers, IT, HR, Admin, etc). This is important for the next step

    

• STEP 2: Add members

  • In the ‘Team Members’ or ‘People’ section, add as many team members as you want.
  • Make sure you also include their Notion email in the field provided.
  • If the email in question is not yet signed up to Notion, it will get an email to sign up

• STEP 3: Assign Roles
  • Next, in the Roles, Related tab. Ensure you assign each person a specific role. You can assign more than 1 role to an account if applicable
  • By default, all new entries are automatically tagged ‘All Staff’
  • Observe that as you tag each member to more Roles, back in the Roles section, the Notion Emails (Bulk) property is also being populated simultaneously.

• STEP 4: Sharing

  • Going back to the Roles section, whenever you need to add multiple emails to any page, you can just click the copy button on the Notion Emails (Bulk) property and they will all be copied.

  • If you want to share a page with all Staff, copy from the “All Staff” role. If you want to share Admin access with other emails, you can get all emails from here at one too. And so forth…

    

As you can see, this page essentially serves an archive for all Staff Notion emails. Saving you the stress of having to manually add these emails and potentially made a mistake, especially when dealing with a large volume of personnel.